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Permissions","\u002Fsecurity\u002Froles-and-permissions","9.security\u002F6.roles-and-permissions","i-lucide-key-round",{"id":396,"title":153,"body":397,"description":802,"extension":803,"links":804,"meta":805,"navigation":806,"path":154,"seo":807,"stem":155,"__hash__":808},"docs\u002F3.approvals\u002F2.leave-approvals.md",{"type":398,"value":399,"toc":791},"minimark",[400,404,409,433,460,468,472,479,533,539,543,588,591,602,606,621,663,673,677,768,774,778],[401,402,403],"p",{},"This page is for approvers reviewing leave. It covers who can act, the two queues you'll work from, and the approve\u002Freject and cancellation-review actions.",[405,406,408],"h2",{"id":407},"who-can-approve-or-reject","Who can approve or reject",[401,410,411,412,416,417,420,421,424,425,428,429,432],{},"You can act on a leave request if you have the ",[413,414,415],"strong",{},"isApprover"," flag ",[413,418,419],{},"or"," the role ",[413,422,423],{},"DEPARTMENT_HEAD",", ",[413,426,427],{},"ADMINISTRATOR",", or ",[413,430,431],{},"EXECUTIVE",". In addition:",[434,435,436,444,451],"ul",{},[437,438,439,440,443],"li",{},"Your account must be ",[413,441,442],{},"active",".",[437,445,446,447,450],{},"You ",[413,448,449],{},"cannot approve or reject your own"," request.",[437,452,453,456,457,443],{},[413,454,455],{},"Department heads are limited to their own department."," A department head with no department assigned sees an ",[413,458,459],{},"empty queue",[401,461,462,463,467],{},"See ",[464,465,466],"a",{"href":392},"Roles and permissions"," for the role model.",[405,469,471],{"id":470},"the-two-queues","The two queues",[401,473,474,475,478],{},"The Approvals page presents leave in ",[413,476,477],{},"two tabs",":",[480,481,482,498],"table",{},[483,484,485],"thead",{},[486,487,488,492,495],"tr",{},[489,490,491],"th",{},"Tab",[489,493,494],{},"Source",[489,496,497],{},"Contents",[499,500,501,518],"tbody",{},[486,502,503,509,515],{},[504,505,506],"td",{},[413,507,508],{},"New submissions",[504,510,511],{},[512,513,514],"code",{},"GET \u002Fapi\u002Fleaves\u002Fpending",[504,516,517],{},"Newly submitted PENDING requests, oldest-first (FIFO). Excludes your own; department-scoped for heads.",[486,519,520,525,530],{},[504,521,522],{},[413,523,524],{},"Cancellation requests",[504,526,527],{},[512,528,529],{},"GET \u002Fapi\u002Fleaves\u002Fpending-cancellations",[504,531,532],{},"Requests to cancel already-approved leave.",[401,534,535,536,443],{},"New-submission leave also appears on the ",[413,537,538],{},"dashboard pending widget",[405,540,542],{"id":541},"approving-and-rejecting-a-new-request","Approving and rejecting a new request",[480,544,545,555],{},[483,546,547],{},[486,548,549,552],{},[489,550,551],{},"Action",[489,553,554],{},"What it does",[499,556,557,571],{},[486,558,559,564],{},[504,560,561],{},[413,562,563],{},"Approve",[504,565,566,567,570],{},"Sets the leave to ",[413,568,569],{},"APPROVED",". No reason is required.",[486,572,573,578],{},[504,574,575],{},[413,576,577],{},"Reject",[504,579,566,580,583,584,587],{},[413,581,582],{},"REJECTED"," and records the ",[413,585,586],{},"reason"," you provide.",[401,589,590],{},"On either action the requester is notified by email and in-app, and the team calendar is synced.",[592,593,596],"callout",{"color":594,"icon":595},"amber","i-lucide-amber",[401,597,598,601],{},[413,599,600],{},"Reject with a reason."," A rejection requires a reason — it's shown to the requester so they understand why and can re-book correctly.",[405,603,605],{"id":604},"reviewing-cancellation-requests","Reviewing cancellation requests",[401,607,608,609,612,613,616,617,620],{},"When an employee wants to undo an ",[413,610,611],{},"approved"," leave, they file a cancellation request (see ",[464,614,615],{"href":134},"Editing and cancelling","). The leave ",[413,618,619],{},"stays APPROVED and the balance stays reserved"," until you decide.",[480,622,623,633],{},[483,624,625],{},[486,626,627,630],{},[489,628,629],{},"Decision",[489,631,632],{},"Result",[499,634,635,649],{},[486,636,637,642],{},[504,638,639],{},[413,640,641],{},"Approve cancellation",[504,643,644,645,648],{},"Leave becomes ",[413,646,647],{},"CANCELLED",", balance is freed, the calendar event is removed, and the owner is notified.",[486,650,651,656],{},[504,652,653],{},[413,654,655],{},"Decline cancellation",[504,657,658,659,662],{},"Leave ",[413,660,661],{},"stays APPROVED"," (balance still consumed); the owner is notified, optionally with your reason.",[592,664,667],{"color":665,"icon":666},"blue","i-lucide-info",[401,668,669,672],{},[413,670,671],{},"You can't review your own."," An approver cannot review a cancellation request for their own leave — a separation-of-duties safeguard.",[405,674,676],{"id":675},"common-errors","Common errors",[480,678,679,692],{},[483,680,681],{},[486,682,683,686,689],{},[489,684,685],{},"Error message",[489,687,688],{},"Cause",[489,690,691],{},"Fix",[499,693,694,707,725,740,753],{},[486,695,696,701,704],{},[504,697,698],{},[413,699,700],{},"\"Leave request is already {status}\"",[504,702,703],{},"The request is no longer PENDING.",[504,705,706],{},"Refresh — it may already be actioned.",[486,708,709,719,722],{},[504,710,711,714,715],{},[413,712,713],{},"\"You cannot approve\u002Freject your own leave request\""," ",[716,717,718],"em",{},"(403)",[504,720,721],{},"You tried to action your own request.",[504,723,724],{},"Another approver must handle it.",[486,726,727,734,737],{},[504,728,729,714,732],{},[413,730,731],{},"\"You can only approve\u002Freject requests from your department\"",[716,733,718],{},[504,735,736],{},"A department head acted outside their department.",[504,738,739],{},"Route to the right approver or an admin\u002Fexec.",[486,741,742,747,750],{},[504,743,744],{},[413,745,746],{},"\"There is no pending cancellation request for this leave\"",[504,748,749],{},"The cancellation request no longer exists.",[504,751,752],{},"Refresh the queue.",[486,754,755,762,765],{},[504,756,757,714,760],{},[413,758,759],{},"\"You cannot review your own cancellation request\"",[716,761,718],{},[504,763,764],{},"You tried to review your own request.",[504,766,767],{},"A different approver must review it.",[401,769,770,771,443],{},"For the full error list, see ",[464,772,773],{"href":139},"Leave troubleshooting",[405,775,777],{"id":776},"related","Related",[434,779,780,786],{},[437,781,782,785],{},[464,783,784],{"href":149},"Approvals overview"," — scoping and notifications.",[437,787,788,790],{},[464,789,615],{"href":134}," — the requester side of cancellations.",{"title":792,"searchDepth":793,"depth":794,"links":795},"",1,2,[796,797,798,799,800,801],{"id":407,"depth":794,"text":408},{"id":470,"depth":794,"text":471},{"id":541,"depth":794,"text":542},{"id":604,"depth":794,"text":605},{"id":675,"depth":794,"text":676},{"id":776,"depth":794,"text":777},"How approvers review the leave queue — approving and rejecting new requests and reviewing cancellation requests for already-approved leave.","md",null,{},{"icon":156},{"title":153,"description":802},"L6Cv8FCoZe2gQenB6y6JhOaJnVgOWIg4MWdefcXri_I",[810,812],{"title":148,"path":149,"stem":150,"description":811,"icon":151,"children":-1},"What the approvals queue is, who can approve, how department scoping works, and how notifications keep approvers and requesters in the loop.",{"title":158,"path":159,"stem":160,"description":813,"icon":42,"children":-1},"How expense reports are submitted, who approves them, the approve\u002Freject\u002Fmark-paid actions, and how separation of duties scopes department heads.",1781157126077]