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Permissions","\u002Fsecurity\u002Froles-and-permissions","9.security\u002F6.roles-and-permissions","i-lucide-key-round",{"id":396,"title":258,"body":397,"description":768,"extension":769,"links":770,"meta":771,"navigation":772,"path":259,"seo":773,"stem":260,"__hash__":774},"docs\u002F6.documents\u002F4.audit-trail.md",{"type":398,"value":399,"toc":757},"minimark",[400,404,408,413,421,497,504,508,515,545,556,560,571,575,587,598,601,605,608,614,623,627,684,688],[401,402,258],"h1",{"id":403},"audit-trail-certificate",[405,406,407],"p",{},"Every signed document in BookYourPTO carries a complete, tamper-evident record of who signed, when, and from where. This is what makes an electronic signature defensible.",[409,410,412],"h2",{"id":411},"whats-captured-per-signature","What's captured per signature",[405,414,415,416,420],{},"For ",[417,418,419],"strong",{},"each"," signature, the system records:",[422,423,424,437],"table",{},[425,426,427],"thead",{},[428,429,430,434],"tr",{},[431,432,433],"th",{},"Captured value",[431,435,436],{},"Why it's recorded",[438,439,440,449,457,465,473,481,489],"tbody",{},[428,441,442,446],{},[443,444,445],"td",{},"Consent timestamp",[443,447,448],{},"Proves the signer consented at a specific moment",[428,450,451,454],{},[443,452,453],{},"IP address",[443,455,456],{},"Network origin of the signing session",[428,458,459,462],{},[443,460,461],{},"User agent",[443,463,464],{},"Device\u002Fbrowser used to sign",[428,466,467,470],{},[443,468,469],{},"Signature integrity hash",[443,471,472],{},"A cryptographic integrity hash of the signature",[428,474,475,478],{},[443,476,477],{},"Signature image",[443,479,480],{},"The drawn signature itself",[428,482,483,486],{},[443,484,485],{},"Signer timezone",[443,487,488],{},"So timestamps display in the signer's local time",[428,490,491,494],{},[443,492,493],{},"Geolocation (lat\u002Flong)",[443,495,496],{},"Physical location at the time of signing",[405,498,499,500,503],{},"Beyond signatures, ",[417,501,502],{},"every sign, decline, upload, and reminder writes an audit log entry"," — the full lifecycle of the document is on record.",[409,505,507],{"id":506},"the-certificate-page","The certificate page",[405,509,510,511,514],{},"When a document is completed, a ",[417,512,513],{},"certificate page is appended to the PDF, one entry per signer",", containing:",[516,517,518,529,539],"ul",{},[519,520,521,522,525,526],"li",{},"The signer's ",[417,523,524],{},"name"," and ",[417,527,528],{},"email",[519,530,531,532,535,536],{},"An ",[417,533,534],{},"\"acknowledged on\" timestamp"," shown in the ",[417,537,538],{},"signer's own timezone",[519,540,541,542],{},"The ",[417,543,544],{},"embedded signature image",[546,547,550],"callout",{"color":548,"icon":549},"blue","i-lucide-info",[405,551,552,555],{},[417,553,554],{},"Why timestamps use the signer's timezone."," A signature dated \"9:00 AM\" is only meaningful if you know whose 9:00 AM it was. The certificate pins each acknowledgment to the signer's local time so the record isn't ambiguous across regions.",[409,557,559],{"id":558},"optional-cryptographic-pdf-signing","Optional cryptographic PDF signing",[405,561,562,563,566,567,570],{},"Organizations can go a step further and apply ",[417,564,565],{},"cryptographic PDF signing"," using an ",[417,568,569],{},"organization certificate (P12)",". This seals the finished PDF so any later modification is detectable by standard PDF readers — not just by BookYourPTO.",[409,572,574],{"id":573},"downloading-the-certified-copy","Downloading the certified copy",[405,576,577,578,581,582,586],{},"To download a completed document ",[417,579,580],{},"with its certificate page appended",", use the ",[583,584,585],"em",{},"with certificate"," option, which maps to:",[588,589,594],"pre",{"className":590,"code":592,"language":593},[591],"language-text","GET \u002Fapi\u002Fdocuments\u002F:id\u002Fdownload?withCertificate=true\n","text",[595,596,592],"code",{"__ignoreMap":597},"",[405,599,600],{},"A plain download (without the flag) returns the document without the appended certificate.",[409,602,604],{"id":603},"who-can-view-the-audit-trail","Who can view the audit trail",[405,606,607],{},"The audit trail is sensitive — it contains IP addresses and locations — so visibility is restricted:",[588,609,612],{"className":610,"code":611,"language":593},[591],"GET \u002Fapi\u002Fdocuments\u002F:id\u002Faudit-trail   →   ADMINISTRATOR \u002F EXECUTIVE only\n",[595,613,611],{"__ignoreMap":597},[546,615,617],{"color":616,"icon":101},"amber",[405,618,619,622],{},[417,620,621],{},"Why admin\u002Fexec only."," The audit trail exposes IP addresses and geolocation for every signer. Limiting it to administrators and executives keeps that personal metadata out of peer view while preserving it for compliance.",[409,624,626],{"id":625},"roles-permissions","Roles & permissions",[422,628,629,642],{},[425,630,631],{},[428,632,633,636,639],{},[431,634,635],{},"Role",[431,637,638],{},"View audit trail",[431,640,641],{},"Download with certificate",[438,643,644,655,665,675],{},[428,645,646,649,652],{},[443,647,648],{},"EMPLOYEE",[443,650,651],{},"No",[443,653,654],{},"Their own completed documents",[428,656,657,660,662],{},[443,658,659],{},"DEPARTMENT_HEAD",[443,661,651],{},[443,663,664],{},"As scoped",[428,666,667,670,673],{},[443,668,669],{},"ADMINISTRATOR",[443,671,672],{},"Yes",[443,674,672],{},[428,676,677,680,682],{},[443,678,679],{},"EXECUTIVE",[443,681,672],{},[443,683,672],{},[409,685,687],{"id":686},"troubleshooting","Troubleshooting",[422,689,690,703],{},[425,691,692],{},[428,693,694,697,700],{},[431,695,696],{},"Error \u002F symptom",[431,698,699],{},"Cause",[431,701,702],{},"Fix",[438,704,705,716,735,746],{},[428,706,707,710,713],{},[443,708,709],{},"403 when opening the audit trail",[443,711,712],{},"Audit trail is admin\u002Fexec only",[443,714,715],{},"Ask an administrator or executive to retrieve it",[428,717,718,721,724],{},[443,719,720],{},"Downloaded PDF has no certificate page",[443,722,723],{},"Downloaded without the certificate flag",[443,725,726,727,730,731,734],{},"Use the ",[583,728,729],{},"download with certificate"," option (",[595,732,733],{},"?withCertificate=true",")",[428,736,737,740,743],{},[443,738,739],{},"Certificate timestamp looks \"wrong\"",[443,741,742],{},"It's shown in the signer's timezone, not yours",[443,744,745],{},"This is by design — the certificate pins to the signer's local time",[428,747,748,751,754],{},[443,749,750],{},"Verification code (DOC-XXXXXX) not present",[443,752,753],{},"Document isn't fully completed yet",[443,755,756],{},"The code and certificate are generated only once all signers finish",{"title":597,"searchDepth":758,"depth":759,"links":760},1,2,[761,762,763,764,765,766,767],{"id":411,"depth":759,"text":412},{"id":506,"depth":759,"text":507},{"id":558,"depth":759,"text":559},{"id":573,"depth":759,"text":574},{"id":603,"depth":759,"text":604},{"id":625,"depth":759,"text":626},{"id":686,"depth":759,"text":687},"What BookYourPTO captures for every signature, the certificate page appended to completed documents, optional cryptographic PDF signing, and who is allowed to view the audit trail.","md",null,{},{"icon":261},{"title":258,"description":768},"5KDFoVGkp2f-Xaekto1tUqAup031ZiubqOro2N-DV9Y",[776,778],{"title":253,"path":254,"stem":255,"description":777,"icon":256,"children":-1},"The full send-for-signature flow — recipients, parallel vs sequential signing, drag-and-drop field placement, the signer experience, and how a document is completed and certified.",{"title":263,"path":264,"stem":265,"description":779,"icon":266,"children":-1},"Reusable signing templates with signer roles, CSV-driven bulk send to up to 500 recipients, plan template limits, and how per-recipient signing copies are materialized.",1781157130199]