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Permissions","\u002Fsecurity\u002Froles-and-permissions","9.security\u002F6.roles-and-permissions","i-lucide-key-round",{"id":396,"title":84,"body":397,"description":885,"extension":886,"links":887,"meta":888,"navigation":889,"path":244,"seo":890,"stem":245,"__hash__":891},"docs\u002F6.documents\u002F1.overview.md",{"type":398,"value":399,"toc":869},"minimark",[400,405,414,419,434,439,442,566,570,581,585,592,596,650,661,665,719,723,726,760,769,773,815,819],[401,402,404],"h1",{"id":403},"documents-e-signatures-overview","Documents & E-Signatures Overview",[406,407,408,409,413],"p",{},"The ",[410,411,412],"strong",{},"Documents"," area is BookYourPTO's secure filing cabinet for HR paperwork. It holds contracts, offer letters, policy acknowledgments, ID and visa documents, certificates, tax forms, and anything else tied to an employee — and it doubles as a full e-signature engine so those documents can be signed, tracked, and certified without leaving the app.",[415,416,418],"h2",{"id":417},"the-filing-cabinet-model","The filing cabinet model",[406,420,421,422,424,425,428,429,433],{},"When you open ",[410,423,412],{},", you land on ",[410,426,427],{},"My Folder"," — your own personal HR drawer. Every document is ",[430,431,432],"em",{},"owned by an employee",", and each person's drawer is private to them, their managers, and HR\u002Fadmins.",[435,436,438],"h3",{"id":437},"built-in-folders-categories","Built-in folders (categories)",[406,440,441],{},"Every drawer is organized by 13 built-in categories. 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A document can be flagged for the ",[410,589,590],{},"Company Library"," to make it an org-wide or role-scoped shared resource (employee handbook, expense policy, code of conduct). 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Only HR and admins can browse other people's drawers, keeping personal documents private from peers.",[415,662,664],{"id":663},"roles-permissions","Roles & permissions",[443,666,667,677],{},[446,668,669],{},[449,670,671,674],{},[452,672,673],{},"Role",[452,675,676],{},"Can do",[459,678,679,689,699,709],{},[449,680,681,686],{},[464,682,683],{},[410,684,685],{},"EMPLOYEE",[464,687,688],{},"View and manage their own drawer, sign documents assigned to them",[449,690,691,696],{},[464,692,693],{},[410,694,695],{},"DEPARTMENT_HEAD",[464,697,698],{},"Their own drawer plus department-scoped templates and their reports",[449,700,701,706],{},[464,702,703],{},[410,704,705],{},"ADMINISTRATOR",[464,707,708],{},"Browse any drawer, upload\u002Fsend for anyone, view audit trails",[449,710,711,716],{},[464,712,713],{},[410,714,715],{},"EXECUTIVE",[464,717,718],{},"Everything an administrator can do",[415,720,722],{"id":721},"storage-encryption","Storage & encryption",[406,724,725],{},"Documents hold some of the most sensitive data in the system, so the storage layer is built defensively:",[727,728,729,740,750],"ul",{},[730,731,732,735,736,739],"li",{},[410,733,734],{},"Encrypted at rest."," Every file is encrypted with ",[410,737,738],{},"AES-256-GCM",". The raw bytes on disk are unreadable without the key.",[730,741,742,745,746,749],{},[410,743,744],{},"Integrity checksum."," Each document stores a ",[410,747,748],{},"SHA-256 checksum"," so tampering or corruption is detectable.",[730,751,752,755,756,759],{},[410,753,754],{},"No direct URLs."," Files are ",[410,757,758],{},"never served by a direct, guessable URL",". Access always goes through an authenticated, permission-checked request, so a leaked link can't expose a document.",[651,761,763],{"color":762,"icon":370},"green",[406,764,765,768],{},[410,766,767],{},"Why it matters."," Encryption at rest plus checksums plus no-direct-URL access means a document can't be read off disk, silently altered, or pulled by URL guessing — the three most common ways file stores leak.",[415,770,772],{"id":771},"where-to-go-next","Where to go next",[727,774,775,790,796,802,808],{},[730,776,777,781,782,785,786,789],{},[778,779,780],"a",{"href":249},"Uploading documents"," — the difference between ",[430,783,784],{},"Store"," and ",[430,787,788],{},"Sign"," modes, file types, and size limits.",[730,791,792,795],{},[778,793,794],{"href":254},"E-signatures"," — the full signing flow, field placement, and signing order.",[730,797,798,801],{},[778,799,800],{"href":259},"Audit trail & certificate"," — what's captured for every signature.",[730,803,804,807],{},[778,805,806],{"href":264},"Templates & bulk send"," — reusable documents and CSV-driven sends.",[730,809,810,785,812,814],{},[778,811,268],{"href":269},[778,813,273],{"href":274}," — document task lists for joiners and leavers.",[415,816,818],{"id":817},"troubleshooting","Troubleshooting",[443,820,821,834],{},[446,822,823],{},[449,824,825,828,831],{},[452,826,827],{},"Symptom",[452,829,830],{},"Cause",[452,832,833],{},"Fix",[459,835,836,847,858],{},[449,837,838,841,844],{},[464,839,840],{},"Can't see another person's folder",[464,842,843],{},"\"By Employee\" is admin\u002Fexec\u002FHR only",[464,845,846],{},"Ask an administrator to file or retrieve the document",[449,848,849,852,855],{},[464,850,851],{},"A shared policy isn't in my drawer",[464,853,854],{},"It's a Company Library document, not a personal one",[464,856,857],{},"Look under the Company Library view; check it's scoped to your role",[449,859,860,863,866],{},[464,861,862],{},"Document seems missing after upload",[464,864,865],{},"Filed under a different category\u002Ffolder",[464,867,868],{},"Check the category and any custom folders; use search",{"title":870,"searchDepth":871,"depth":872,"links":873},"",1,2,[874,880,881,882,883,884],{"id":417,"depth":872,"text":418,"children":875},[876,878,879],{"id":437,"depth":877,"text":438},3,{"id":568,"depth":877,"text":569},{"id":583,"depth":877,"text":584},{"id":594,"depth":872,"text":595},{"id":663,"depth":872,"text":664},{"id":721,"depth":872,"text":722},{"id":771,"depth":872,"text":772},{"id":817,"depth":872,"text":818},"How the BookYourPTO document hub works — the personal filing cabinet, built-in and custom folders, the Company Library, and how files are encrypted and protected at rest.","md",null,{},{"icon":246},{"title":84,"description":885},"ijQihL75FqVkYjGB_RQQQRT33Q8K1cv7PiL9pFSqPXo",[893,895],{"title":234,"path":235,"stem":236,"description":894,"icon":237,"children":-1},"Understand the expense report lifecycle, the rules that govern submitting a report, and who can edit it at each stage.",{"title":248,"path":249,"stem":250,"description":896,"icon":251,"children":-1},"The two upload intents — Store a file in a folder, or Send it for signature — plus accepted file types, size limits, and how plan document limits are counted.",1781157129285]