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Permissions","\u002Fsecurity\u002Froles-and-permissions","9.security\u002F6.roles-and-permissions","i-lucide-key-round",{"id":396,"title":133,"body":397,"description":733,"extension":734,"links":735,"meta":736,"navigation":737,"path":134,"seo":738,"stem":135,"__hash__":739},"docs\u002F2.leave-management\u002F5.editing-and-cancelling.md",{"type":398,"value":399,"toc":719},"minimark",[400,404,409,417,439,489,504,508,526,529,587,599,610,614,623,628,631,653,656,660,670,674,681,691,697,701],[401,402,403],"p",{},"After a request is submitted, what you can do with it depends on its status and your role. This page covers editing pending requests, cancelling leave, and the cancellation-request workflow for leave that's already approved.",[405,406,408],"h2",{"id":407},"editing-a-pending-request","Editing a pending request",[401,410,411,412,416],{},"Only ",[413,414,415],"strong",{},"PENDING"," leaves can be edited. When you edit:",[418,419,420,433],"ul",{},[421,422,423,424,427,428,432],"li",{},"The request is re-validated against ",[413,425,426],{},"all the same rules"," as a new request (notice, overlap, balance, blackout dates, and so on — see ",[429,430,431],"a",{"href":119},"Requesting leave",").",[421,434,435,436,438],{},"It stays ",[413,437,415],{}," and approvers are re-notified.",[440,441,442,455],"table",{},[443,444,445],"thead",{},[446,447,448,452],"tr",{},[449,450,451],"th",{},"Role",[449,453,454],{},"Can edit",[456,457,458,469,479],"tbody",{},[446,459,460,466],{},[461,462,463],"td",{},[413,464,465],{},"Owner",[461,467,468],{},"Their own pending request.",[446,470,471,476],{},[461,472,473],{},[413,474,475],{},"Department Head",[461,477,478],{},"Pending requests in their own department.",[446,480,481,486],{},[461,482,483],{},[413,484,485],{},"Administrator \u002F Executive",[461,487,488],{},"Any pending request.",[490,491,494],"callout",{"color":492,"icon":493},"blue","i-lucide-info",[401,495,496,499,500,503],{},[413,497,498],{},"Approved leave can't be edited."," To change an approved leave you must submit a ",[413,501,502],{},"cancellation request"," (below) and re-book it.",[405,505,507],{"id":506},"cancelling-leave","Cancelling leave",[401,509,510,511,513,514,517,518,521,522,525],{},"Cancelling is allowed only when the leave is ",[413,512,415],{}," or ",[413,515,516],{},"APPROVED",". Cancellation is a ",[413,519,520],{},"soft"," action: the row is kept with a note, the change is audit-logged, the status becomes ",[413,523,524],{},"CANCELLED",", and the reserved balance is freed.",[401,527,528],{},"Who can cancel, and when:",[440,530,531,543],{},[443,532,533],{},[446,534,535,537,540],{},[449,536,451],{},[449,538,539],{},"Scope",[449,541,542],{},"Can cancel leave that has already started?",[456,544,545,564,576],{},[446,546,547,551,561],{},[461,548,549],{},[413,550,465],{},[461,552,553,554,557,558],{},"Only their ",[413,555,556],{},"own PENDING"," request, and only ",[413,559,560],{},"before it starts",[461,562,563],{},"No",[446,565,566,570,573],{},[461,567,568],{},[413,569,475],{},[461,571,572],{},"Same-department leave (not their own)",[461,574,575],{},"Yes",[446,577,578,582,585],{},[461,579,580],{},[413,581,485],{},[461,583,584],{},"Anyone's leave",[461,586,575],{},[490,588,589],{"color":492,"icon":493},[401,590,591,594,595,598],{},[413,592,593],{},"Timezone of the \"today\" check."," The \"has it started?\" check uses the ",[413,596,597],{},"leave owner's"," timezone, not the viewer's. This means same-day cancellations behave correctly across timezones.",[401,600,601,602,604,605,609],{},"If an owner tries to delete an ",[413,603,516],{}," leave, it's blocked with: ",[606,607,608],"em",{},"\"To cancel an approved leave, submit a cancellation request for approval.\""," — which leads to the flow below.",[405,611,613],{"id":612},"cancellation-requests-for-approved-leave","Cancellation requests (for approved leave)",[401,615,616,617,619,620,622],{},"Because approved leave has already been granted, an owner can't simply delete it. Instead they file a ",[413,618,502],{}," that an approver reviews. The leave stays ",[413,621,516],{}," and the balance stays reserved until the request is decided.",[624,625,627],"h3",{"id":626},"_1-owner-files-the-request","1. Owner files the request",[401,629,630],{},"The owner submits a cancellation request with an optional reason. It's only accepted when:",[418,632,633,639,646],{},[421,634,635,636,638],{},"The leave is ",[413,637,516],{},",",[421,640,641,642,645],{},"There is ",[413,643,644],{},"no existing pending"," cancellation request for it, and",[421,647,648,649,652],{},"The leave ",[413,650,651],{},"hasn't already ended",".",[401,654,655],{},"Approvers are notified. The leave remains APPROVED for now.",[624,657,659],{"id":658},"_2-approver-approves-the-cancellation","2. Approver approves the cancellation",[401,661,662,663,665,666,669],{},"The approver approves it. The leave becomes ",[413,664,524],{},", the ",[413,667,668],{},"balance is freed",", the calendar event is removed, and the owner is notified.",[624,671,673],{"id":672},"_3-approver-declines-the-cancellation","3. Approver declines the cancellation",[401,675,676,677,680],{},"The approver declines, optionally with a reason. The leave ",[413,678,679],{},"stays APPROVED"," (the balance remains consumed) and the owner is notified.",[490,682,685],{"color":683,"icon":684},"amber","i-lucide-amber",[401,686,687,690],{},[413,688,689],{},"You can't review your own."," An approver cannot review a cancellation request for their own leave — that's blocked as a separation-of-duties safeguard.",[401,692,693,694,652],{},"For the approver's side of this flow, see ",[429,695,696],{"href":154},"Leave approvals",[405,698,700],{"id":699},"related","Related",[418,702,703,708,714],{},[421,704,705,707],{},[429,706,431],{"href":119}," — the validations that re-run on edit.",[421,709,710,713],{},[429,711,712],{"href":139},"Troubleshooting"," — the exact error messages for edit and cancel actions.",[421,715,716,718],{},[429,717,696],{"href":154}," — reviewing cancellation requests.",{"title":720,"searchDepth":721,"depth":722,"links":723},"",1,2,[724,725,726,732],{"id":407,"depth":722,"text":408},{"id":506,"depth":722,"text":507},{"id":612,"depth":722,"text":613,"children":727},[728,730,731],{"id":626,"depth":729,"text":627},3,{"id":658,"depth":729,"text":659},{"id":672,"depth":729,"text":673},{"id":699,"depth":722,"text":700},"Edit a pending request, cancel pending or approved leave, and use the cancellation-request flow to withdraw leave that has already been approved.","md",null,{},{"icon":136},{"title":133,"description":733},"SxyptrcCqKSfSW3ikHkbCuwgnTuD9BZLqJo817ulPr8",[741,743],{"title":128,"path":129,"stem":130,"description":742,"icon":131,"children":-1},"Book the same leave for every active member of a department at once, with automatic skipping of conflicts and a per-user result summary.",{"title":138,"path":139,"stem":140,"description":744,"icon":141,"children":-1},"Leave statuses explained, plus a complete table of the error messages you may see when requesting, editing, approving, or cancelling leave — with causes and fixes.",1781157123390]