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Permissions","\u002Fsecurity\u002Froles-and-permissions","9.security\u002F6.roles-and-permissions","i-lucide-key-round",{"id":396,"title":172,"body":397,"description":1177,"extension":1178,"links":1179,"meta":1180,"navigation":1181,"path":173,"seo":1182,"stem":174,"__hash__":1183},"docs\u002F4.Time Tracking\u002F5.clock-in-and-location.md",{"type":398,"value":399,"toc":1162},"minimark",[400,405,414,434,437,441,444,504,511,522,529,531,535,538,641,648,656,658,662,665,709,712,766,774,776,780,811,814,824,826,830,833,863,874,876,880,887,920,927,929,933,936,977,984,986,990,1023,1029,1031,1035,1137,1139,1143],[401,402,404],"h2",{"id":403},"what-this-covers","What this covers",[406,407,408,409,413],"p",{},"Clocking in and out is the core of time tracking: it records when work starts, when it stops, how long breaks lasted, and — when enabled — ",[410,411,412],"em",{},"where"," the clock event happened. This page explains what an employee sees and supplies when they clock in, which settings administrators control, and how worked time is calculated.",[415,416,419],"callout",{"color":417,"icon":418},"blue","i-lucide-info",[406,420,421,425,426,429,430,433],{},[422,423,424],"strong",{},"Where settings live."," The behaviors below are controlled by your organization's ",[422,427,428],{},"Time Tracking settings",", edited by an ",[422,431,432],{},"Administrator",". Defaults listed here are the values a brand-new organization starts with — your admin may have changed them.",[435,436],"hr",{},[401,438,440],{"id":439},"clocking-in-and-out","Clocking in and out",[406,442,443],{},"From the Time Tracking screen (web or mobile) an employee can:",[445,446,447,460],"table",{},[448,449,450],"thead",{},[451,452,453,457],"tr",{},[454,455,456],"th",{},"Action",[454,458,459],{},"What it does",[461,462,463,474,484,494],"tbody",{},[451,464,465,471],{},[466,467,468],"td",{},[422,469,470],{},"Clock In",[466,472,473],{},"Starts a new worked period",[451,475,476,481],{},[466,477,478],{},[422,479,480],{},"Clock Out",[466,482,483],{},"Ends the current period and finalizes the entry",[451,485,486,491],{},[466,487,488],{},[422,489,490],{},"Start Break",[466,492,493],{},"Begins an unpaid break within the current period",[451,495,496,501],{},[466,497,498],{},[422,499,500],{},"End Break",[466,502,503],{},"Ends the break and adds its minutes to your cumulative break time",[406,505,506,507,510],{},"Your ",[422,508,509],{},"worked duration"," for an entry is calculated as:",[512,513,518],"pre",{"className":514,"code":516,"language":517},[515],"language-text","worked = clock-out time − clock-in time − total break time\n","text",[519,520,516],"code",{"__ignoreMap":521},"",[406,523,524,525,528],{},"So a 9:00–17:00 shift with a 30-minute break records ",[422,526,527],{},"7h 30m"," of worked time, not 8 hours.",[435,530],{},[401,532,534],{"id":533},"what-you-supply-when-clocking-in","What you supply when clocking in",[406,536,537],{},"When you clock in, the app validates your request in this order. If a required item is missing you'll see a specific error and the clock-in is rejected.",[445,539,540,556],{},[448,541,542],{},[451,543,544,547,550,553],{},[454,545,546],{},"Requirement",[454,548,549],{},"Default",[454,551,552],{},"Error if missing",[454,554,555],{},"Notes",[461,557,558,572,590,607,624],{},[451,559,560,563,566,569],{},[466,561,562],{},"Not already clocked in",[466,564,565],{},"always",[466,567,568],{},"—",[466,570,571],{},"You can't open a second entry while one is open",[451,573,574,577,582,587],{},[466,575,576],{},"Project selection",[466,578,579],{},[422,580,581],{},"On",[466,583,584],{},[519,585,586],{},"PROJECT_REQUIRED",[466,588,589],{},"The project must belong to your organization",[451,591,592,595,599,604],{},[466,593,594],{},"Task selection",[466,596,597],{},[422,598,581],{},[466,600,601],{},[519,602,603],{},"TASK_REQUIRED",[466,605,606],{},"The task must belong to your organization",[451,608,609,612,616,621],{},[466,610,611],{},"Description",[466,613,614],{},[422,615,581],{},[466,617,618],{},[519,619,620],{},"DESCRIPTION_REQUIRED",[466,622,623],{},"What you're working on; capped at 500 characters",[451,625,626,629,633,638],{},[466,627,628],{},"Location allowed",[466,630,631],{},[422,632,581],{},[466,634,635],{},[519,636,637],{},"LOCATION_REQUIRED",[466,639,640],{},"You must permit location access (see below)",[406,642,643,644,647],{},"The description and the captured address are each capped at ",[422,645,646],{},"500 characters",". If location is required, your coordinates are also range-validated (a plausible latitude\u002Flongitude).",[415,649,650],{"color":417,"icon":418},[406,651,652,655],{},[422,653,654],{},"Why require a project, task, and description?"," It makes every minute traceable to real work, which is what powers accurate project costing, billing, and reports. Admins who don't need this granularity can turn any of these off.",[435,657],{},[401,659,661],{"id":660},"location-capture","Location capture",[406,663,664],{},"When location is required (or simply allowed), each clock-in and clock-out stores:",[666,667,668,674,680,687,694],"ul",{},[669,670,671],"li",{},[422,672,673],{},"Latitude and longitude",[669,675,676,677],{},"A reverse-geocoded ",[422,678,679],{},"address",[669,681,682,683,686],{},"The GPS ",[422,684,685],{},"accuracy"," (in metres)",[669,688,689,690,693],{},"A ",[422,691,692],{},"location-confidence level"," derived from that accuracy",[669,695,696,697,701,702,705,706],{},"With ",[698,699,700],"a",{"href":183},"geofencing"," enabled, ",[422,703,704],{},"which fence"," applied and ",[422,707,708],{},"whether you were inside it",[406,710,711],{},"Confidence is grouped by how precise the GPS reading was:",[445,713,714,724],{},[448,715,716],{},[451,717,718,721],{},[454,719,720],{},"Confidence",[454,722,723],{},"GPS accuracy",[461,725,726,736,746,756],{},[451,727,728,733],{},[466,729,730],{},[422,731,732],{},"High",[466,734,735],{},"≤ 20 m",[451,737,738,743],{},[466,739,740],{},[422,741,742],{},"Medium",[466,744,745],{},"20–100 m",[451,747,748,753],{},[466,749,750],{},[422,751,752],{},"Low",[466,754,755],{},"100–500 m",[451,757,758,763],{},[466,759,760],{},[422,761,762],{},"Unverified",[466,764,765],{},"> 500 m",[415,767,768],{"color":417,"icon":418},[406,769,770,773],{},[422,771,772],{},"Why store accuracy and confidence?"," A clock-in from a 5-metre-accurate reading is far more trustworthy than one from a 600-metre reading. Recording both lets approvers and geofencing judge a location fairly instead of treating every GPS fix as equal.",[435,775],{},[401,777,779],{"id":778},"breaks","Breaks",[445,781,782,791],{},[448,783,784],{},[451,785,786,788],{},[454,787,456],{},[454,789,790],{},"Rule",[461,792,793,802],{},[451,794,795,799],{},[466,796,797],{},[422,798,490],{},[466,800,801],{},"Records the break start. Errors if you're already on a break.",[451,803,804,808],{},[466,805,806],{},[422,807,500],{},[466,809,810],{},"Adds the elapsed minutes to your cumulative break total for the entry.",[406,812,813],{},"A \"minimum break\" setting exists (for example, at least a 30-minute break after 5 hours).",[415,815,818],{"color":816,"icon":817},"amber","i-lucide-alert-triangle",[406,819,820,823],{},[422,821,822],{},"Break enforcement is configurable, not yet enforced."," The \"enforce breaks\", minimum-break-after, and minimum-break-duration settings can be set today, but the app does not currently block or auto-insert breaks based on them. Treat them as a stated policy, not an automatic guardrail.",[435,825],{},[401,827,829],{"id":828},"offline-capture-mobile","Offline capture (mobile)",[406,831,832],{},"The mobile app can record a clock event while offline and submit it when connectivity returns. The submitted timestamp is accepted within these tolerances:",[445,834,835,845],{},[448,836,837],{},[451,838,839,842],{},[454,840,841],{},"Direction",[454,843,844],{},"Allowed drift",[461,846,847,855],{},[451,848,849,852],{},[466,850,851],{},"Future",[466,853,854],{},"up to ~15 minutes",[451,856,857,860],{},[466,858,859],{},"Past",[466,861,862],{},"up to 24 hours",[406,864,865,866,869,870,873],{},"Anything outside that window is rejected with ",[519,867,868],{},"TIMESTAMP_OUT_OF_RANGE"," — for older corrections you must use a ",[422,871,872],{},"manual time entry"," instead (subject to the manual-entry permission below).",[435,875],{},[401,877,879],{"id":878},"rounding-optional","Rounding (optional)",[406,881,882,883,886],{},"Rounding is ",[422,884,885],{},"off by default",". When an admin enables it, clock-in and clock-out times are rounded to an interval before the entry is finalized.",[445,888,889,899],{},[448,890,891],{},[451,892,893,896],{},[454,894,895],{},"Option",[454,897,898],{},"Values",[461,900,901,913],{},[451,902,903,906],{},[466,904,905],{},"Interval",[466,907,908,909,912],{},"1–60 minutes (default ",[422,910,911],{},"15",")",[451,914,915,917],{},[466,916,841],{},[466,918,919],{},"Round up, round down, or round to nearest",[406,921,922,923,926],{},"The ",[422,924,925],{},"worked duration is calculated from the rounded times",", so the hours shown on screen, in reports, and on invoices all agree.",[435,928],{},[401,930,932],{"id":931},"manual-time-entry","Manual time entry",[406,934,935],{},"A manual entry lets someone record worked time without a live clock-in (for example, to log a forgotten shift).",[445,937,938,948],{},[448,939,940],{},[451,941,942,945],{},[454,943,944],{},"Who",[454,946,947],{},"Allowed?",[461,949,950,960],{},[451,951,952,957],{},[466,953,954],{},[422,955,956],{},"Administrator \u002F Executive",[466,958,959],{},"Always",[451,961,962,967],{},[466,963,964],{},[422,965,966],{},"Department Head \u002F Employee",[466,968,969,970,973,974,912],{},"Only if ",[422,971,972],{},"\"allow manual time entry\""," is on (default ",[422,975,976],{},"off",[406,978,979,980,983],{},"Manual entries also respect ",[698,981,982],{"href":178},"pay-period lockdown"," — an entry whose date falls in a locked window can't be created by employees.",[435,985],{},[401,987,989],{"id":988},"editing-time-entries","Editing time entries",[445,991,992,1000],{},[448,993,994],{},[451,995,996,998],{},[454,997,944],{},[454,999,947],{},[461,1001,1002,1010],{},[451,1003,1004,1008],{},[466,1005,1006],{},[422,1007,956],{},[466,1009,959],{},[451,1011,1012,1016],{},[466,1013,1014],{},[422,1015,966],{},[466,1017,969,1018,973,1021,912],{},[422,1019,1020],{},"\"allow editing clock in\u002Fout\"",[422,1022,976],{},[406,1024,1025,1026,1028],{},"Editing is also blocked when the entry falls inside a locked pay period — see ",[698,1027,177],{"href":178},".",[435,1030],{},[401,1032,1034],{"id":1033},"troubleshooting","Troubleshooting",[445,1036,1037,1050],{},[448,1038,1039],{},[451,1040,1041,1044,1047],{},[454,1042,1043],{},"Symptom",[454,1045,1046],{},"Cause",[454,1048,1049],{},"Fix",[461,1051,1052,1069,1081,1092,1104,1115,1126],{},[451,1053,1054,1063,1066],{},[466,1055,1056,1058,1059,1058,1061],{},[519,1057,586],{}," \u002F ",[519,1060,603],{},[519,1062,620],{},[466,1064,1065],{},"A required field was empty",[466,1067,1068],{},"Select a project\u002Ftask and add a description before clocking in",[451,1070,1071,1075,1078],{},[466,1072,1073],{},[519,1074,637],{},[466,1076,1077],{},"Location is required but not granted",[466,1079,1080],{},"Enable location services \u002F grant the app permission, then retry",[451,1082,1083,1086,1089],{},[466,1084,1085],{},"\"Already clocked in\"",[466,1087,1088],{},"An open entry exists",[466,1090,1091],{},"Clock out (or end the open entry) before clocking in again",[451,1093,1094,1098,1101],{},[466,1095,1096],{},[519,1097,868],{},[466,1099,1100],{},"Offline timestamp is too far in the past\u002Ffuture",[466,1102,1103],{},"Use a manual time entry for older corrections",[451,1105,1106,1109,1112],{},[466,1107,1108],{},"Can't add a manual entry",[466,1110,1111],{},"\"Allow manual time entry\" is off for your role",[466,1113,1114],{},"Ask an administrator to enable it or to add the entry for you",[451,1116,1117,1120,1123],{},[466,1118,1119],{},"Can't edit your entry",[466,1121,1122],{},"\"Allow editing clock in\u002Fout\" is off, or the entry is in a locked pay period",[466,1124,1125],{},"Ask an administrator",[451,1127,1128,1131,1134],{},[466,1129,1130],{},"Description rejected",[466,1132,1133],{},"Over 500 characters",[466,1135,1136],{},"Shorten the description (and address, if applicable)",[435,1138],{},[401,1140,1142],{"id":1141},"related","Related",[666,1144,1145,1149,1153,1158],{},[669,1146,1147],{},[698,1148,177],{"href":178},[669,1150,1151],{},[698,1152,182],{"href":183},[669,1154,1155],{},[698,1156,1157],{"href":163},"Time approvals",[669,1159,1160],{},[698,1161,199],{"href":200},{"title":521,"searchDepth":1163,"depth":1164,"links":1165},1,2,[1166,1167,1168,1169,1170,1171,1172,1173,1174,1175,1176],{"id":403,"depth":1164,"text":404},{"id":439,"depth":1164,"text":440},{"id":533,"depth":1164,"text":534},{"id":660,"depth":1164,"text":661},{"id":778,"depth":1164,"text":779},{"id":828,"depth":1164,"text":829},{"id":878,"depth":1164,"text":879},{"id":931,"depth":1164,"text":932},{"id":988,"depth":1164,"text":989},{"id":1033,"depth":1164,"text":1034},{"id":1141,"depth":1164,"text":1142},"How employees clock in and out, the project\u002Ftask\u002Fdescription and location requirements, breaks, offline capture, rounding, manual entry, and editing time entries.","md",null,{},{"icon":175},{"title":172,"description":1177},"WEJ6Lgc3VLux_k3s2jFSHfXmGvo3pUPOgws1WZ1cFpQ",[1185,1187],{"title":162,"path":163,"stem":164,"description":1186,"icon":165,"children":-1},"How time entries reach the approvals queue, who can approve them, the approve\u002Freject action, and what notifications and integrations fire on approval.",{"title":177,"path":178,"stem":179,"description":1188,"icon":180,"children":-1},"Overtime settings and how they're reported, the approval flow for time entries, pay-period lockdown for payroll compliance, and schedule\u002Ftimesheet visibility settings.",1781157126426]