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Permissions","\u002Fsecurity\u002Froles-and-permissions","9.security\u002F6.roles-and-permissions","i-lucide-key-round",{"id":396,"title":177,"body":397,"description":963,"extension":964,"links":965,"meta":966,"navigation":967,"path":178,"seo":968,"stem":179,"__hash__":969},"docs\u002F4.Time Tracking\u002F6.overtime-and-lockdown.md",{"type":398,"value":399,"toc":942},"minimark",[400,405,426,429,432,435,487,494,513,515,519,530,535,576,580,625,633,641,643,647,650,654,687,691,732,735,742,752,754,758,761,822,826,837,839,843,918,920,924],[401,402,404],"h2",{"id":403},"what-this-covers","What this covers",[406,407,408,409,413,414,417,418,421,422,425],"p",{},"This page explains four administrator-controlled areas: how ",[410,411,412],"strong",{},"overtime"," is configured and reported, how ",[410,415,416],{},"time-entry approval"," works, how ",[410,419,420],{},"pay-period lockdown"," protects payroll, and the ",[410,423,424],{},"visibility settings"," that decide who can see whose schedules and timesheets.",[427,428],"hr",{},[401,430,431],{"id":412},"Overtime",[406,433,434],{},"You can configure overtime under Time Tracking settings:",[436,437,438,451],"table",{},[439,440,441],"thead",{},[442,443,444,448],"tr",{},[445,446,447],"th",{},"Setting",[445,449,450],{},"Default",[452,453,454,463,471,479],"tbody",{},[442,455,456,460],{},[457,458,459],"td",{},"Enable overtime",[457,461,462],{},"off",[442,464,465,468],{},[457,466,467],{},"Daily threshold",[457,469,470],{},"8 hours",[442,472,473,476],{},[457,474,475],{},"Weekly threshold",[457,477,478],{},"40 hours",[442,480,481,484],{},[457,482,483],{},"Multiplier",[457,485,486],{},"1.5×",[406,488,489,490,493],{},"Overtime is surfaced ",[410,491,492],{},"only in reports"," — it doesn't change pay automatically or alter how an entry is recorded.",[495,496,499],"callout",{"color":497,"icon":498},"amber","i-lucide-alert-triangle",[406,500,501,504,505,508,509,512],{},[410,502,503],{},"Reporting uses a fixed 8-hour\u002Fday rule."," The overtime report currently splits regular vs. overtime hours using a hard-coded ",[410,506,507],{},"8 hours per day",". It does ",[410,510,511],{},"not"," read the configured daily\u002Fweekly thresholds or the multiplier above. If you change those settings expecting the report to follow, it won't — the report will still use 8 hours\u002Fday. Treat the thresholds and multiplier as informational until this is wired up.",[427,514],{},[401,516,518],{"id":517},"time-entry-approval","Time-entry approval",[406,520,521,522,525,526,529],{},"When ",[410,523,524],{},"\"require approval\""," is on (default), a completed entry becomes ",[410,527,528],{},"PENDING"," and must be approved before it counts as finalized.",[531,532,534],"h3",{"id":533},"auto-approval-of-own-entries","Auto-approval of own entries",[436,536,537,547],{},[439,538,539],{},[442,540,541,544],{},[445,542,543],{},"Role",[445,545,546],{},"Their own entries",[452,548,549,559,568],{},[442,550,551,556],{},[457,552,553],{},[410,554,555],{},"Executive",[457,557,558],{},"Auto-approved",[442,560,561,566],{},[457,562,563],{},[410,564,565],{},"Administrator",[457,567,558],{},[442,569,570,573],{},[457,571,572],{},"Department Head \u002F Employee",[457,574,575],{},"Go to PENDING for an approver",[531,577,579],{"id":578},"who-can-approve","Who can approve",[436,581,582,591],{},[439,583,584],{},[442,585,586,588],{},[445,587,543],{},[445,589,590],{},"Can approve",[452,592,593,603,617],{},[442,594,595,600],{},[457,596,597],{},[410,598,599],{},"Administrator \u002F Executive",[457,601,602],{},"Everyone's entries",[442,604,605,610],{},[457,606,607],{},[410,608,609],{},"Department Head",[457,611,612,613,616],{},"Only their ",[410,614,615],{},"own department's"," entries — a department head with no department sees nothing to approve",[442,618,619,622],{},[457,620,621],{},"Employee",[457,623,624],{},"Cannot approve",[406,626,627,628,632],{},"The approval queue, with its approve\u002Freject actions, lives on the ",[629,630,631],"a",{"href":163},"Time approvals"," page.",[495,634,635],{"color":497,"icon":498},[406,636,637,640],{},[410,638,639],{},"\"Auto-approve after N days\" is not active."," There's a setting to auto-approve entries after a number of days (default 0 = off), but no background job runs it. Pending entries stay pending until a person approves them. Don't rely on this to clear your queue.",[427,642],{},[401,644,646],{"id":645},"pay-period-lockdown","Pay-period lockdown",[406,648,649],{},"Pay-period lockdown freezes time entries once payroll has been run for a period, so the numbers can't shift underneath a payroll that's already closed.",[531,651,653],{"id":652},"how-it-works","How it works",[655,656,657,669,680],"ul",{},[658,659,660,661,664,665,668],"li",{},"An admin sets a ",[410,662,663],{},"lockdown date"," and, optionally, a ",[410,666,667],{},"grace window"," (in days).",[658,670,671,672,675,676,679],{},"Any time entry whose ",[410,673,674],{},"clock-in date"," falls in the locked window can no longer be ",[410,677,678],{},"edited, deleted, or newly created"," by employees.",[658,681,682,683,686],{},"The check is based on the ",[410,684,685],{},"clock-in date of the entry",", not when it was last touched — so back-dating a new entry into a locked period is blocked too.",[531,688,690],{"id":689},"who-can-override","Who can override",[436,692,693,702],{},[439,694,695],{},[442,696,697,699],{},[445,698,543],{},[445,700,701],{},"Override a locked period?",[452,703,704,717,726],{},[442,705,706,710],{},[457,707,708],{},[410,709,599],{},[457,711,712,713,716],{},"Yes — every override is written to the ",[410,714,715],{},"audit log"," with a reason",[442,718,719,723],{},[457,720,721],{},[410,722,609],{},[457,724,725],{},"No",[442,727,728,730],{},[457,729,621],{},[457,731,725],{},[406,733,734],{},"Department heads are deliberately excluded: day-to-day management isn't a license to rewrite historical payroll.",[406,736,737,738,741],{},"A blocked user receives a ",[410,739,740],{},"403"," explaining that the entry is in a locked pay period and to contact an administrator.",[495,743,746],{"color":744,"icon":745},"blue","i-lucide-info",[406,747,748,751],{},[410,749,750],{},"Why lock?"," Once payroll is calculated and paid for a period, edits to that period's hours would make the books disagree with what was actually paid. Lockdown keeps closed periods immutable while still allowing admins to make corrections through an audited override.",[427,753],{},[401,755,757],{"id":756},"schedule-timesheet-visibility","Schedule & timesheet visibility",[406,759,760],{},"These settings control who can see other people's schedules, online status, and timesheets. Administrators and Executives always see everything; Department Heads always see their own department regardless of these toggles.",[436,762,763,774],{},[439,764,765],{},[442,766,767,769,771],{},[445,768,447],{},[445,770,450],{},[445,772,773],{},"Effect when on",[452,775,776,789,800,812],{},[442,777,778,781,786],{},[457,779,780],{},"Allow viewing department schedules",[457,782,783],{},[410,784,785],{},"On",[457,787,788],{},"Employees can see their department's schedules",[442,790,791,794,797],{},[457,792,793],{},"Allow viewing all schedules",[457,795,796],{},"Off",[457,798,799],{},"Employees can see every department's schedules",[442,801,802,805,809],{},[457,803,804],{},"Allow viewing team status",[457,806,807],{},[410,808,785],{},[457,810,811],{},"Employees can see who's online \u002F on break",[442,813,814,817,819],{},[457,815,816],{},"Allow viewing team timesheets",[457,818,796],{},[457,820,821],{},"Employees can see teammates' timesheets",[531,823,825],{"id":824},"data-minimization-in-the-team-status-view","Data minimization in the team-status view",[406,827,828,829,832,833,836],{},"For non-privileged users, the ",[410,830,831],{},"team-status"," view is scoped to their ",[410,834,835],{},"own department"," (or just themselves if they have no department). This is intentional: it ensures another department's clock-in coordinates never load for someone who shouldn't see them.",[427,838],{},[401,840,842],{"id":841},"troubleshooting","Troubleshooting",[436,844,845,858],{},[439,846,847],{},[442,848,849,852,855],{},[445,850,851],{},"Symptom",[445,853,854],{},"Cause",[445,856,857],{},"Fix",[452,859,860,871,885,896,907],{},[442,861,862,865,868],{},[457,863,864],{},"Overtime report ignores my thresholds",[457,866,867],{},"The report uses a fixed 8 h\u002Fday",[457,869,870],{},"Expected today; thresholds\u002Fmultiplier aren't read by the report",[442,872,873,876,879],{},[457,874,875],{},"Entry stuck PENDING",[457,877,878],{},"\"Require approval\" is on and no one has approved it",[457,880,881,882,884],{},"An approver acts on it in ",[629,883,631],{"href":163},"; \"auto-approve after N days\" does not run",[442,886,887,890,893],{},[457,888,889],{},"403 editing\u002Fcreating an entry",[457,891,892],{},"The entry's date is in a locked pay period",[457,894,895],{},"Ask an Administrator\u002FExecutive to override (audited)",[442,897,898,901,904],{},[457,899,900],{},"Department head can't override lockdown",[457,902,903],{},"Only Admin\u002FExec can override",[457,905,906],{},"Escalate to an administrator",[442,908,909,912,915],{},[457,910,911],{},"Can't see a teammate's timesheet",[457,913,914],{},"\"Allow viewing team timesheets\" is off",[457,916,917],{},"Ask an admin to enable it (or it's outside your department)",[427,919],{},[401,921,923],{"id":922},"related","Related",[655,925,926,930,934,938],{},[658,927,928],{},[629,929,172],{"href":173},[658,931,932],{},[629,933,182],{"href":183},[658,935,936],{},[629,937,631],{"href":163},[658,939,940],{},[629,941,199],{"href":200},{"title":943,"searchDepth":944,"depth":945,"links":946},"",1,2,[947,948,949,954,958,961,962],{"id":403,"depth":945,"text":404},{"id":412,"depth":945,"text":431},{"id":517,"depth":945,"text":518,"children":950},[951,953],{"id":533,"depth":952,"text":534},3,{"id":578,"depth":952,"text":579},{"id":645,"depth":945,"text":646,"children":955},[956,957],{"id":652,"depth":952,"text":653},{"id":689,"depth":952,"text":690},{"id":756,"depth":945,"text":757,"children":959},[960],{"id":824,"depth":952,"text":825},{"id":841,"depth":945,"text":842},{"id":922,"depth":945,"text":923},"Overtime settings and how they're reported, the approval flow for time entries, pay-period lockdown for payroll compliance, and schedule\u002Ftimesheet visibility settings.","md",null,{},{"icon":180},{"title":177,"description":963},"3O6YeoeRmIyTyoipPMzvcvvnnv3Batz_PL9o-DoNNyw",[971,973],{"title":172,"path":173,"stem":174,"description":972,"icon":175,"children":-1},"How employees clock in and out, the project\u002Ftask\u002Fdescription and location requirements, breaks, offline capture, rounding, manual entry, and editing time entries.",{"title":182,"path":183,"stem":184,"description":974,"icon":185,"children":-1},"Lock clock-in and clock-out to approved locations using circular or polygon fences, enforcement modes, GPS tuning, scope resolution, the employee status banner, and the admin compliance dashboard.",1781157126439]