Department Management

What Is Department Management?

The Departments module allows administrators to organize employees into departments and assign managers responsible for approving leave requests.

Departments help structure:

• Employee grouping
• Leave approval workflows
• Reporting and organizational visibility

Viewing Departments

The Departments page displays all departments within the organization.

Each department includes:

• Department Name
• Department Code
• Employee Count
• Assigned Manager

Creating a Department

1. Navigate to Settings → Departments.
2. Click Add New Department.
3. Enter department details:
   • Name
   • Code
4. Assign a department manager (optional).
5. Save the department.

Assigning a Manager

A department manager is responsible for approving leave requests for employees within that department.

Manager Behavior

• If no manager is assigned, the department displays “No Manager”
• Managers can be updated or changed at any time
• Leave approvals are routed to the assigned manager

Employee Assignment

Each department tracks the number of employees assigned to it.

Employee Count

• Displays the total number of employees in the department
• Updates automatically when employees are added or removed

Assignment Rules

• Employees typically belong to one department at a time
• Assignment rules may vary based on organization configuration

Department Status

Departments can be marked as active or inactive.

Viewing Inactive Departments

• Enable Show Inactive to view archived departments
• Inactive departments remain available for:
  • Reporting
  • Audit purposes

Status Behavior

Department Codes

• Each department has a unique code (e.g., HR, IT, FINA)
• Used for:
  • Identification
  • Reporting
  • Internal references

Saving Changes

• All changes are applied immediately after saving
• Updates affect:
  • Leave approval workflows
  • Reporting
  • Employee assignments

Notes

• Departments are used to structure approval routing and reporting
• Manager assignment directly impacts leave approval flows
• Access and configuration depend on administrator permissions