Shift Scheduling

What Is Shift Scheduling?

The Shift Scheduling module allows managers to plan and manage employee work schedules across a weekly calendar view.

It supports:

• Assigning shifts to individual or multiple employees
• Managing schedules by department
• Tracking scheduled and net working hours

Navigating the Schedule

The main scheduling interface displays a weekly calendar grid.

Layout

• Week navigation controls to move between weeks
• Employee list grouped by department
• Daily columns (Mon–Sun) representing the selected week

Schedule Grid

The grid provides a structured view of shifts across employees and days.

• Each row represents an employee
• Each column represents a day of the week

Shift Blocks

Each scheduled shift displays:

• Shift timings
• Shift type (e.g., Regular, On-call, Flexible)

Empty cells allow managers to quickly add new shifts.

Weekly Summary

The summary panel provides real-time insights for the selected week.

Creating a Shift

1. Navigate to Shift Scheduling.
2. Select a date or empty cell in the schedule grid.
3. Open the Add Shift form.
4. Enter shift details.
5. Save the shift.

Shift Details

Department

• Select a department to filter employees
• Defaults to All Departments

Employees (Required)

• Select one or multiple employees
• Use search to quickly find users
• Use Select All for bulk scheduling

Date (Required)

• Choose the shift date
• Defaults to the selected calendar date

Time

• Start Time and End Time define the shift duration
• Time picker ensures accurate input

Shift Type

Select a predefined category:

• Regular
• On-call
• Flexible

(Available options depend on organization configuration)

Break Duration

• Enter total unpaid break time (in minutes)
• Automatically deducted from total scheduled hours
• Affects Net Hours in the Weekly Summary

Notes

• Shift configurations depend on organization settings
• Schedule data updates in real time
• Access and editing permissions depend on user roles